The digitization of data collected in paper form is a phenomenon that is gaining momentum every year. It is worth emphasizing that investing in IT solutions for business has long not been the exclusive domain of companies operating in the new technology industry.
Modern software for companies has also long reached representatives of the SME sector and administrative and educational institutions – all of the above organizations will certainly appreciate the benefits that come from establishing a digital repository. Why is it worth doing it as soon as possible?
Converting to Other Formats Quickly
Perhaps you want to share the contents of a PDF file as a Word document, Excel spreadsheet, or PowerPoint presentation. In the case of a PDF file, you can quickly convert PDF to DWG, PDF to Word, or PDF to HTML, and among others.
Don’t let paper document limitations hinder your progress. With the document digitization, you can unlock a world of possibilities and gain full control over your documents.
Eliminate Errors
By standardizing and structuring documents, we eliminate places where errors may occur, because if a required field is not filled in, the system itself will draw our attention to the fact that we need to fill something in. Geographic distances do not matter, because we can inform an employee from the next room just as quickly as someone working at the other end about the need to fill in data or about the changes introduced.
A workflow that is properly adapted to the processes existing in the company very quickly brings tangible benefits. Fewer errors and no need to send documents multiple times save time and money.
Searching for Important Information and Archiving Documents
Implementing a company into a paperless dimension means that we do not have to store large binders and folders with documents, because we can have everything on the server. We have access to the information stored there at any time and from anywhere.
This applies to contracts, invoices, communication with clients as well as employee documents. The introduced legislation allows storing all HR documents in electronic form has been valid for a while now. In this way, we do not print contracts, annexes and other important documents, and employees sign by hand on a tablet with a biometric layer, which is a safe and legal solution.
Cost Less
We buy less paper, and we don’t have to store documents in special archives. Correcting any errors in the electronic version of the document is much cheaper than correcting and reprinting paper.
In addition, if we have everything in the system, there is no need to enter data multiple times. When choosing systems or platforms, you should pay attention to whether there is a possibility of integration with others already operating in the company.
At Infinite, we make sure that individual solutions can load data from other systems. In this way, we can have any process, the customers can see the history of settlements and receive important information from the supplier on an ongoing basis.
Higher Security
Only authorized employees have access to electronic documents, and when we need to find some documents, we can do it in a short moment without looking through huge binders.
In a situation where we have external control, we can very quickly make only those documents that are being checked temporarily available. If we use the e-Archive , which is properly secured, then data on who and when viewed the file is saved with each document.
In Conclusion
As you can see, companies that decide to operate without printing unnecessary paper gain a lot. They save time and money, and the environment benefits from it. By reducing the amount of paper purchased and printed, the production of which requires trees and very large amounts of water. In addition, they produce less waste, because paper documents must sooner or later be destroyed and disposed of.